Novartis, a global leader in pharmaceuticals, has teamed up with MoSeeker, a pioneer in digital recruitment, to launch the Novartis China Applicant Tracking System (ATS). The system is now officially live and fully operational, featuring seamless integration with the group’s global Human Capital Management (HCM) system. This not only strengthens compliance management for domestic candidate data but also adapts to the unique characteristics and dynamics of the local talent market, empowering Novartis’ end-to-end recruitment in China. The initiative reflects Novartis China’s ongoing commitment to and innovation in embedding its recruitment practices deeply within the local ecosystem.
Built on MoSeeker ATS, an independently developed core SaaS recruitment platform, the new project expands on previous integrations to create an all-in-one recruitment management system. Kicked off on June 18th this year, the project took over 160 days to complete. Both teams worked closely together with clear division of responsibilities and highly effective communication, leveraging their respective expertise to overcome numerous complex implementation challenges. Together, they successfully managed each phase—from requirements discussions, product design and planning, project development, and testing (including internal, user, and stress tests) to the final launch. The result is a brand-new local ATS that integrates with the globally used Workday system, enabling users to manage local recruitment more efficiently.
We are very pleased to embark on a new and in-depth collaboration with MoSeeker in the field of recruitment. Compliance is the baseline for the pharmaceutical industry, and innovation is part of Novartis’s DNA. I believe that through our joint efforts, our innovative solutions will provide a smooth and data-secure recruitment experience for every talented individual aspiring to join Novartis. We look forward to meeting more talented people and working together to envision the future of medicine and achieve extraordinary success. Let’s thrive together!
Frank Xu
Talent Acquisition Head, China, Novartis
A key feature of the system is its localized deployment, with all personal data generated during the recruitment process stored within China. This move responds to China’s regulatory requirements on Personal Information Protection Law (PIPL) and Cross-Border Data Transfer (CBDT), ensuring strict legal compliance and robust support for Novartis’ recruitment activities in the country.
Additionally, while the overseas and China recruitment systems operate independently, they are closely connected and highly coordinated, enabling recruitment information and data to be shared and configured seamlessly for a smooth user experience. Recruiters can create new positions in the global HCM system, which will then be automatically synchronized with China’s ATS. Where regulations permit, necessary information may be transferred abroad, but non-essential data is retained
Since 2016, MoSeeker has maintained a strong partnership with Novartis. Over more than eight years, both parties have gradually expanded the depth and breadth of their collaboration, continuously promoting the digitalization and intelligent transformation of HR technology. With this project, we hope to set a new benchmark in the pharmaceutical industry, improving the effectiveness of recruitment while enhancing the candidate experience. On one hand, we have created a secure data channel between local and global systems (MoSeeker x Workday) to ensure data compliance during the recruitment process; on the other hand, we have tailored the localization of the recruitment system to fit local user habits, increasing recruitment efficiency and ultimately allowing Novartis to confidently discover and recruit top talent in China, infusing vitality into its future development.
Xiangdao Wang
Founder & CEO, MoSeeker
Novartis uses the Workday Human Capital Management system globally. As Workday’s exclusive Innovation & Sales Partner in the Chinese recruitment sector, MoSeeker has collaborated with Workday to develop the Apply Sync integrated recruitment solution, which has earned official certification from Workday. This solution is now being widely adopted across an increasing number of industries.
The newly launched Novartis China ATS empowers every stage of the recruitment process, end to end. Leveraging the strong compatibility of MoSeeker’s MoATS, the system seamlessly connects to a variety of external recruitment channels—not only mainstream platforms like WeChat and major job boards, but also specialized recruitment platforms focused on pharmaceutical talent. Serving as a centralized information hub, users can easily publish overseas-synced job postings to multiple platforms with a single click, and resumes are automatically collected. Subsequent recruitment steps, including talent matching, resume screening, and interviews, can be configured and managed with simple, intuitive controls.
The new system boasts a wealth of features and outstanding stability, enabling team members to collaborate efficiently. It supports Novartis China’s large-scale, full-cycle recruitment needs, accelerating the entire recruitment process chain, allowing for agile responses to changes, and protecting candidates’ and employees’ rights at the data level—ensuring that every individual aspiring to contribute to the healthcare industry enjoys an exceptional application experience.
