About the Role

As an Executive Assistant at Harman, you will play a crucial role in managing a variety of duties while serving as the point of contact between executives and employees. The position demands great communication skills, flexibility, proactive logistics and efficiency. You will be expected to keep operations smooth and efficient.

What You Will Do

1. Manage the appointments and schedules, manage travel arrangements to China & NE Asia Finance VP, as well as the executive team.

2. Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

3. Assist in the high-level visits and activities internally and externally.

4. Arrange and attend meetings, take and distribute meeting minutes, track on follow-up actions.

5. Support the preparation of presentation / reports / speeches and correspondence as assigned by the executive team.

6. Support on executive sign off process and preview signature documents as needed.

7. Support on department budget planning and monitoring.

8. Lead and support company events / workshop / team activities.

9. Act as Global contact window in charge of China Well-being project, develop and maintain effective working relationships across all sites in China while taking initiatives for engagement.

What You Need

1. Bachelor’s degree and above with minimum of 5-year relevant working experience.

2. Strong time-management skills and an ability to organize and coordinate multiple projects at the same time.

3. Strong interpersonal and problem-solving skills with the ability to interact with people at different levels.

4. Detail oriented, strong sense of responsibility and urgency.

5. Good communication skill, proficient in both written and spoken Chinese and English.

6. Proficiency with office productivity tools and aptitude for learning new software and systems.

What is Nice to Have

1. Experience with basic project management practices and tools can be advantageous in managing executive projects.

What We Offer

1. Access to employee discounts on world-class Harman products (JBL, HARMAN Kardon, AKG, etc.)

2. Extensive training opportunities through our own HARMAN University.