Procurement and Payment Processing:
o Create and manage Purchase Orders and Goods Receipts for commercial/marketing and G&A spends in SAP.
o Validate invoices and spend with cost center owners to ensure accuracy.
o Prepare and submit Accounts Payable forms for G&A expenses.
o Track invoice payment statuses and update vendors accordingly.
System Implementation:
o Act as the owner of system maintenance, ensuring proper approvals to support the commercial team. (Skelta)
Business Registration and Compliance:
o Manage the renewal of Business Registration for all listed legal entities in Hong Kong.
Budget and Invoice Management:
o Oversee Procure-to-Pay (P2P) invoicing and budget tracking for G&A spend, collaborating with the finance team, IBM, and vendors.
Office Logistics and Vendor Coordination:
o Manage office supplies, equipment maintenance, security systems, and vendor coordination, including payment verification.
o Serve as the point of contact for the office landlord, handling related communications.
o Coordinate mailing and courier services, including business mail and product samples.
Communication and Administrative Support:
o Act as the primary point of contact for internal and external communications, ensuring timely responses.
o Support time-sensitive document approval processing. (company chop & sign off support)
Office Admin Duties:
o Conduct monthly facility inspections to ensure the upkeep of the Hong Kong office, escalating issues to the PGRE team as needed.
o Assist in organizing engagement programs and key festive arrangements for the office.
