Purpose & Overall Relevance for the Organization:

·Enable day-to-day purchases, including Purchase Requisitions Management, user guidance and vendor selection in line with category strategy for free-text requests, and Purchase Order (PO) Management, Catalog creation and maintenance.

Key Responsibilities:

Provide assisted buying services as needed

·Support end users with requisition creation based on existing content and buying channels

·Train and educate internal stakeholders on existing processes and familiarize them with the available content

Manage conversion from Purchase Requisitions to POs

·Execute day-to-day buying of non-strategic items and complete free-text requests in line with category strategy defined by the category lead

·Review Purchase Requisitions and check for related contracts/quotations

·Supervise automated generation and transmission of POs

·Complete Purchase Requisitions, providing the correct Procurement information, make sure that POs and invoices include sufficient granular information and are linked to correct cost segment, accounts, and procurement category

·Prevent compliance breaches occurring due to Procurement

·Trigger approval process and order creation

·Support helpdesk on queries from users and suppliers

Follow up on POs

·Follow up pro-actively on POs based on country regulations to get supplier confirmation

·Follow up with supplier based on overdue POs

·Manage POs, being the single point of contact for business and supplier to monitor performance and compliance

Support invoice reconciliation in case of price or payment terms discrepancies for PO based invoices

·Participate in continuous improvement projects

·Propose continuous improvement initiatives based on observations from daily operations, proposing buying channel optimization options (catalogue coverage)

Key Relationships:

·Regional GBS Procurement Service Delivery Responsible, GBS Buying Specialists, Helpdesk Agents, Requesters, Suppliers, Sourcing buyers.

·Good ability to analyze specifications and influence demand

·Knowledge of selected categories and analytics

·Good knowledge of purchasing processes and compliance regulations

·Advanced understanding of Procure to Pay processes

·Knowledge of project management and planning

·Capability to independently interact with different stakeholders

·Action oriented and solution minded team player with high degree of self-management

·Proficiency in Ariba (PR to PO, Catalog Creation/Maintenance, etc)

·Proficiency in MS Office

·Very good English, spoken and written

Requisite Education and Experience / Minimum Qualifications:

·A bachelor’s degree with emphasis on the areas of business, economics, finance, procurement or legal, or comparable professional education

·3 years above general business experience, preferably in Procurement area (low to mid-level spend) in a middle sized or large organization; basic experience within supplier selection, negotiation and contracting