MAIN PURPOSE

To support the different types of event management including branding, boutique, partner retail and PR events.

KEY RESPONSIBILITIES

Brand & Boutique Event Management 

• To assist in planning and managing all types of brand and corporate events including Pre-WWG, VIC watchmaking dinners and Press Conference & Celebrity Events.  
• Support planning and implementing boutique and retail partner events such as boutique opening events, in-boutique VIP client events and in-boutique novelty launch in collaboration with Retail and Partner Retail team.
• To liaise and coordinate internal and external stakeholders to ensure event implementations.
• To coordinate all event logistical aspects including but not limited to venue selection, product logistics, security arrangements, event props and material management.

High Jewelry Activations Support

• Assist in planning and implementing High Jewelry Novelty Event under the guidance of senior team members.
• Ensure HJ related experiential activations including HJ routing activations and intimate HJ dinners support in collaboration with HJ team. 

Event & Experience Resources Exploration

• Assist your line manager with event resources including venues, catering, restaurants, artists and client experiences to seek local partnership and possibilities.
• Support Experiential Marketing Competitor Intelligence analysis to help gather insights and learnings.  

Planning and Reporting Support

• Assist the line manager and work closely with HQ and other teams on integrating and consolidating event plans.
• Maintain and timely update boutique and partner retail event calendar.
• Contribute to post-event reporting, analysis and cross-function feedback collection to measure impact and ROI

Administration & Compliance

• Learn to manage budgets, track expenses and submit reports monthly
• Support financial management including PO generation, expenses tracking and vendor invoicing
• Ensure adherence to company compliance policies on vendor bidding process and security & logistics compliance
• Prepare presentations, moodboards and briefing materials.

COMPETENCY REQUIRED

• Bachelor’s degree 
• At least 3+ years of experience in luxury event management or experiential marketing – 
• Luxury industry marketing or event agency background preferred - preferably within fashion, jewelry, watchmaking or high-end hospitality sectors. 
• Outstanding communication and interpersonal skills in both Chinese and English (written and verbal)
• Excellent attention to details, discretion and professionalism 
• Flexible for intensive travel schedules
• Creative and logical thinking
• Self-motivating. Highly devoted. Team player
• Proficiency in Microsoft Office