办公室服务专员

业务线：华特迪士尼幻想工程（Walt Disney Imagineering）

工作地点：中国上海

职位概述：

办公服务专员需协助办公服务经理处理华特迪士尼幻想工程（WDI）上海办公室的日常运营工作，确保办公室保持专业、安全、整洁、有序、高效且环保的办公环境。

核心职责：

1. 负责华特迪士尼幻想工程（WDI）上海办公大楼主会议室及各类设施的线上预订系统管理；
2. 协助办公经理组织公司大型活动，如分享会、节日庆祝活动等；
3. 支持办公场地搬迁、办公室装修协调及新办公区搭建等相关工作；
4. 负责办公家具及资产仓库管理、档案记录管理、办公室钥匙管理等事务；
5. 为华特迪士尼幻想工程（WDI）上海办公大楼的设施及会议室设备提供支持，协调供应商进行故障排查及现场维修；
6. 协助办公经理管理办公大楼的保洁服务、保洁人员及相关合同事宜；
7. 负责新员工入职工位协调及名片印制支持工作；
8. 监督前台接待及邮件收发室服务；
9. 管理华特迪士尼幻想工程（WDI）上海办公室服务邮箱及日历：

• 按需向办公室员工发布各类行政通知，如活动通知、设施维修通知等；

1. 负责办公室各类节日装饰布置（春节、圣诞节、万圣节等）；
2. 负责办公用品采购订购；
3. 协调供应商进行绿植养护；
4. 协调供应商处理文件销毁事宜；
5. 负责虫害防治协调工作；
6. 按需提供租车服务支持；
7. 按需为高管出行提供支持；
8. 完成经理交办的其他临时性工作或项目。

Specialist, Office Services

Line of Business: Walt Disney Imagineering

Location: Shanghai, China

Job Summary:

The role of Specialist, Office Services helps the Office Service Manager manage the day-to-day operations of Walt Disney Imagineering (WDI) Shanghai office to ensure the office is professional, safe, clean, tidy, efficient, and environmentally friendly.

Key Responsibilities:

·      Manage the online booking systems of main conference rooms and facilities of WDI Shanghai building.

·      Support the office manager to organize big company events, like sharing sessions, holiday celebrations, etc.

·      Support the manager with office moves, office renovation coordination, as well as new office set-up, etc.

·      Office furniture and asset warehouse management, record management, office keys management, etc.

·      WDI Shanghai buildings facilities and meeting room equipment support, coordinate with vendor for trouble-shooting and on-site maintenance.

·      Help Office Manager in managing WDI buildings cleaning service and janitors and related contracts management.

·      New hire on board seating coordination and name card printing support.

·      Oversee reception desk and mail room services.

·      Manage the WDI Shanghai Office Services mailbox and calendar: Publish various administrative announcements to cast members in office as needed, such as event notice, facility repair notice, etc.

·      Responsible for all holiday decorations in the office (Spring festival, Christmas, Halloween, etc.)

·      Office supplies order

·      Green plants maintenance coordination with the vendor

·      Document disposal coordination with the vendor.

·      Pest control coordination.

·      Car rental service support if needed.

·      Executive travelers support as needed.

·      Other ad-hoc work or projects assigned by the manager.

任职要求：

1. 大学本科及以上学历，行政管理、财务、经济学或语言类相关专业优先；
2. 至少 3 年工作经验，具备跨国公司行政管理、办公服务、设施管理、财务、经济学、工程、建筑或项目管理相关背景及知识者优先；
3. 英语和普通话听说读写流利；
4. 具备出色的人际交往能力、沟通能力，善于团队协作；
5. 能够适应多元文化、快速变化的工作环境；
6. 细致严谨，组织能力强；
7. 具备在紧张时限内合理排序工作任务的能力；
8. 熟练掌握计算机操作及微软办公软件（Microsoft Office）；
9. 乐观耐心，灵活应变，热爱办公服务类工作；
10. 具备问题解决能力；
11. 工作积极主动，富有进取心。

Desired Qualifications:

• A college degree or above, majoring in Administration, Finance, Economics or Language is preferred.
• At least 3 years’ working experience, preferably in administration or office services function in a multi-national company, facility management, finance, economics, engineering, construction, project management background and knowledge is preferred.
• Fluent in both spoken and written English and Mandarin.

• Excellent interpersonal, communication skills, and a good collaborator.
• Ability to work in a diversely cultural and fast-changing environment.
• Meticulous, highly organized.
• Ability to prioritize the work under a tight timeline.
• Excellent computing skills and knowledge in Microsoft Office.
• Optimistic, Patient, flexible, and enjoying the office service work.
• Problem-solving skill.
• Proactive and initiative-taking.