The Material Management position exists to ensure a smooth and efficient supply chain by securing timely and accurate delivery of materials to production or distribution sites. It helps prevent delays that could impact schedules, optimizes inventory to reduce shortages and excess costs, and supports supplier quality management. Acting as a key link between suppliers, procurement, and production teams, this role drives on-time delivery and continuous improvement in operations.
Key Responsibilities:
1) Purchasing process execution
• Collect purchase requisitions, create purchase orders and send those to suppliers.
• Monitor purchase order confirmations and resolve potential deviations related to quantity and time
and initiate resolution process with procurement for price differences.
• Maintain purchase orders in case of any changes within given threshold and authorization.
• Monitor delivery of purchased goods and services according to terms of delivery.
• Update IT-system for the reason of delay.
• Clarify and correct potential ordering errors with external and internal stakeholders.
• Contact procurement department for missing or unclear purchasing master data
• Monitor and clean up IT systems from old or unnecessary open purchase requisitions and orders.
• Ensure correctness of supplier delivery data, communicate quality issues and related actions.
• Support SQM and procurement in supplier performance data validation
• Collaborate with centralized business support function in invoice verification process.
• React on missing traceability data and communicate needed actions to suppliers.
2) Inventory management
• Update IT systems to match actual stock levels when discrepancies arise.
• Monitor material availability for orders and act to prevent stockouts.
• Update IT system rules if actual consumption usage varies e.g. replenishment strategies.
• Correct daily errors identified in the IT system e.g. COGI.
• Participate in inventory counting process at KONE facility as well as at external supplier for KONE
owned materials.
• Execute subcontracting process with external suppliers.
3) Factory specific responsibilities
• Collaborate closely with Production Scheduler/Planner to avoid material availability issues.
• Prepare and share demand forecasts to suppliers as agreed.
• Run the necessary IT transactions to allow the delivery of produced components.
• Manage and coordinate material importing process
• Prepare all documentation and invoices needed for the delivery.
• Convert the planned order generated by SAP into a Production Order for in-house produced
components.
• Manage purchase orders, check material demand, prepare documents, arrange material picking/
packing, and order transportation.
• Keep track of material sales and prepare information for invoicing purposes.
