职位介绍：
作为高管助理，活动和三十三俱乐部，您将向活动和三十三俱乐部总监汇报，支持行政和文秘工作。
工作内容：
- 您需要发起并管理会议（包括电话会议）与活动日程安排；
- 您需要协调，跟进并追踪活动和三十三俱乐部的相关项目；
- 您需要根据需要利用微软PowerPoint, Excel 和 Word软件，支持管理层交流与沟通。
- 您需要计划并安排管理层的差旅行程；
- 您需要及时提交差旅报销文件；
- 您需要管理行政事务包括管理Outlook邮件日历，阅读/整理电子邮件，会议纪要，支持文具管理等工作；
- 您需要为团队管理存档系统；
- 在需要的时候，您将接替其他行政助理的工作；
- 在需要的时候，您将支持活动和三十三俱乐部的团队行政工作。
我们希望您：
- 有3-5年在跨国公司担任行政助理或总监助理的工作经验为佳；
- 本科以上学历，行政管理或文秘相关专业为佳；
- 精通微软办公软件，如Word、PowerPoint和Excel；
- 具有出色的组织能力，注重细节；
- 具备抗压能力，能在不影响质量的前提下同时处理各个优先级的工作；
- 具备团队合作能力，配合团队成员，与内外部组织成员合作；
- 具备优秀的中英文书面与口语沟通能力；
- 积极主动，有上进心，对不同的文化具备敏感度；
- 灵活并能接受不同的工作任务。
Job Summary:
As an Executive Assistant, Events & Club 33, you will report to the Director of Events & Club 33 and support administrative and secretarial work.
Key Responsibilities:
- Arrange and coordinate meetings, conference calls, activities, and team events.
- Coordinate, follow up & tracking key projects related to Events and Club 33.
- Support the development and preparation of executive level communications utilizing Microsoft PowerPoint, Excel and Word as needed.
- Plan and organize travelling and logistics arrangements including visiting executives.
- Prepare and submit travel and expense reports.
- Administrative tasks including coordinating Outlook calendars, reading/routing e-mails, meeting minutes and office supplies.
- Set up and manage effective share drive, filing and retrieval systems.
- Back up other executive assistants if needed.
- Support Events and Club 33 team administrative tasks as needed.
Desired Qualifications:
- 3-5 years of experience in administrative assistant or executive assistant in multi-national company is preferable.
- Bachelor’s degree or above, major in administration or secretary is preferable.
- Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint.
- Excellent organizational skills and attention to detail.
- Ability to work under pressure and handle multiple priorities without jeopardizing quality.
- Ability to work well in a team environment, to collaborate and interface with team members internally and externally to the organization.
- Proficient in spoken and written Chinese and English.
- Proactive, self-motivated, and culturally sensitive.
- Flexible and embraces diversity of job tasks/varieties.
