1. Payroll Processing:
Oversee the accurate and timely processing of payroll for all employees, including salaries, wages, bonuses, commissions, and deductions.
Ensure compliance with local, state, and federal tax laws and regulations.
2. Payroll System Management:
Manage and maintain the payroll system, ensuring it is updated with the latest tax rates, legislative changes, and company policies.
3. Financial Reporting:
Prepare and analyze payroll-related financial reports, including payroll summaries, tax reports, and statistical reports.
Assist in the preparation of the payroll budget and provide insights for financial planning.
4. Tax Compliance:
Ensure compliance with tax laws and regulations, including the timely filing of tax returns and payments to appropriate tax authorities.
Work closely with external auditors and provide necessary documentation for payroll-related audits.
5. Employee Benefits and Deductions:
Manage the calculation and processing of employee benefits, such as pensions, medical, commercial insurance and other deductions.
Liaise with benefits providers and ensure accurate deductions and payments are made.
6. Vendor Management:
Manage relationships with external vendors, such as payroll service providers and benefits administrators.
Negotiate contracts and ensure services are delivered efficiently and cost-effectively.
7. Employee Inquiries:
Provide guidance and support to employees on payroll-related inquiries, ensuring prompt and accurate responses.
Escalate complex issues to the appropriate department or manager for resolution.
8. Policy and Procedure Development:
Develop and implement payroll policies and procedures to ensure best practices and compliance with legal requirements.
Update policies as needed to reflect changes in legislation or company direction.
9. Continuous Improvement:
Identify opportunities for process improvements and implement changes to enhance the efficiency and effectiveness of payroll operations.
Stay informed about industry trends and new technologies to improve payroll processes.
10. General Support:
Assist in other finance or HR-related tasks as required, demonstrating a broad understanding of the department's functions.
Contribute to a positive and collaborative work environment.
