KEY RESPONSIBILITIES
• Responsible for providing overall Sales Administrative Support for Commercial Team
• Assist Commercial Team in in sales-administration reporting, analysis and daily business management including and not limiting to the following:
o PO:
Assisting Area Manager to follow up and keep track of POs received from retailers to have timely submission
Screening, tracking monthly PO to check, monitor and highlight out of stock, unfulfillment status, newness fulfilment etc. Provide timely summary and update of monthly PO order and status
Advise customers on their purchase orders/shipments on any stock/shipment related issues
Prepare and assist in the filling of templates for various accounts and ensure that orders from retailers are accurate
o Reporting :
Analyse and present insights on overview of sell in/sell out figures for ASM monthly outlook
Track promo rebates to analyse savings per quarter
To provide insights through analysis of SIT reports (Highlight DC SKUs, Items that are not planned for any PR/BC Focus/Activity by the RMs)
Ensure timely consolidation and accuracy of internal reports (e.g. CP report from retailers, dept trends, SIT, newness tracking etc) and other adhoc data analysis
Compile and consolidate department trends from retailers and sales analysis to prepare for monthly meeting / store visit factsheet preparation
• Interface with relevant stakeholders on any payment / financial claim matters (e.g. credit notes, returns sales orders etc)
• Responsible for raising and tracking all Purchase Requisition (PR), invoices for expenses related to the running of business
• Access new launch information with marketing team to prepare and update assortment and paperwork required at retailers end and/or testers for counters
• Tracking and monitoring of POSMs and to ensure optimum usage and accurate allocation, and to ensure timely arrival in stores
• Allocate sample products (e.g. Goods with Purchase, self-assembled bags) accordingly to regions and respective counter doors
• Work closely with Retail & Education Team provide timely update on BCs movement in the region (new hire or resignation)
• Compile and consolidate Beauty Advisors’ purchase items, incentives and voucher pay-out
• Ensure smooth execution and coordination of market-specific regulatory requirements and/or for customs clearance needs
• Any other ad-hoc matters assigned
